Class 4 - How we make decisions

Decision making processes and records of decisions. Current and previous Council year as a minimum.

Timetable of Meetings - Council, any committee/sub-committee meetings and parish meetings

The Parish Council meets once a month, except August, usually on the 3rd Wednesday at 7:30 pm in the village hall.  There are no sub-committees.  Meetings to discuss planning applications, on site or elsewhere, involve the whole Council, or a quorum if not all available.  An attendance of a minimum of 3 members constitutes a quorum at any meeting. Local Council Administration 7th edition article 7.8.

Agenda of Meetings

An agenda for each meeting is sent by email to each Councillor not less than 3 working days ahead of each meeting and a copy is displayed on all 4 noticeboards in the village one week in advance.

Minutes of Meetings

Within 2 weeks of each meeting minutes are emailed to all councillors and before the subsequent meeting copied by hand into the Minute book.  Extracts of Minutes are obtainable from the Clerk, excluding information that is properly regarded as private to the meeting.  A resume of main points arising at each meeting can be viewed on the village website, www.longstockvillage.com.

Reports presented to Council meetings

Copies of reports presented to council meetings are obtainable from the Clerk but would exclude information that is properly regarded as private to the meeting.  The following reports are held:

  • Draft Cycle Strategy and Network Supplementary (May 2008) - 8th June 2008

  • Test Valley Energy Initiative - 1st September 2008

  • Paths to Partnership Conference (October 2008) - 15th October 2008

  • State of Bus Shelter - 15th October 2008

Responses to consultation papers

Responses made by the Parish Council to consultation documents from County or Borough Councils or other Authorities are obtainable from the Clerk.

Responses to planning applications

All planning applications (usually from the Borough Council) are examined by the Parish Council and written comment passed to the originating authority with or without a meeting on site.  Where a site meeting is involved the occupier and immediate neighbours will be informed of the Council's meeting.

Bye-laws

The Parish Council has no bye-laws in the proper definition.  There are however regulations relating to the cemetery that are displayed on the cemetery noticeboard and a copy can be obtained from the Clerk.